Privacy policy
Last updated 26 October 2026
RinkMatch helps verified Minnesota youth hockey team managers find a scrimmage, and helps registered referees find games to work. It is operated by CMJ Consulting LLC, doing business as BoardOps ("we"). This policy explains what the app collects, why it needs it, who can see it, and how to get rid of it.
The short version
RinkMatch has no analytics, no advertising, no crash reporting, and no third-party tracking of any kind. Nothing you do in the app is measured, profiled, or sold.
It stores no information about players. What it stores is about the adults running teams and officiating games: who you are, your team, and the games you arrange. Your phone number and email address are never shown to other users.
What the app collects
Your account
When you sign up, RinkMatch stores your email address and name, and whether you're a team manager or a referee. Passwords are handled by Firebase Authentication and are never visible to the app or to us.
Every account is checked by hand before it's activated. You agree to the terms of use when you sign up, and the app records which version you agreed to and when.
Team managers
Your phone number, used only to verify you and never shown to anyone else; your association; your team's name, classification and level; and a link to your team's roster or team page, which we open to check the team is real.
Your team's home rink name and address, and the rinks on your posts. These are turned into map coordinates so RinkMatch can tell which teams are within driving distance.
Referees
Your USA Hockey officials number, certification level, referee association, and home base (a city or ZIP code). The home base is turned into map coordinates to match you with nearby games. If you tell us you're under 18, that is recorded too, so you're only ever added to group game threads and never to one-on-one conversations.
Your notification preferences
How far you'll travel, which days and times suit you, how much notice you need, your quiet hours, any pause you've set, and, for referees, the levels you officiate. These decide which posts and ref requests you hear about.
Posts, games and your record
The scrimmages you post and respond to: date, time, rink, ice length, who pays for ice and refs, and any notes. For booked games: the checklist, ref requests and claims, cancellations and their reasons, and whether the game was played.
From these, each team keeps a reliability record for the season: games completed, cancellations (and how many were late), and confirmed no-shows. Other managers see a team's record before picking an opponent, because that is what makes the record useful. Referees have one too: games worked, late drops, and no-shows. A referee's record is seen only by that referee and RinkMatch's administrator.
If you think an entry on your record is wrong, email contact@boardops.org and we'll review it.
Messages
All communication between teams happens in the app, as text messages in a thread for each response or game. The members of a thread can read it. Messages show your team's name (or, for referees, your name), never your phone number or email.
RinkMatch's administrator can read message threads, to review reports and to deal with abuse. If you report a message or a user, the report and your reason are stored for review.
Share links
When you share a post, RinkMatch creates a link that records which team shared it, how many times it was opened, and how many people signed up through it. Opening a link adds one to its open count; RinkMatch doesn't record who opened it.
Anyone with the link sees a preview of the post: the host team's name, classification, level, the date, start time, ice length and rink. The preview never shows a manager's name, contact details or cost notes.
Notifications and email
If you allow notifications, the app stores a push token for your phone so it can tell you about matching posts, responses, games and messages. It is removed when you sign out on that phone. We email you when your account is approved or not approved, and if the administrator needs to contact you about your account.
Feedback
If you send feedback from the app, we store your message and its type, your name, email address, role and team, and your app version, phone operating system and device model, so we can reply and reproduce problems. Only RinkMatch's administrator sees it.
On your phone
The app keeps you signed in, and remembers a share link you opened before signing up so it can credit the team that shared it. This stays on the device and is removed when you uninstall the app.
What it does not collect
- Players' names, ages, or any other information about the children on the ice
- Your phone's location (distances are measured from the rink or home base you type in)
- Your contacts or photos
- Payment details (ice and ref fees are paid outside the app)
- Advertising identifiers
- Behavioural or usage analytics
- Anything at all for advertising or marketing purposes
Who can see what
- Other active users can see your team's name, level, home rink and reliability record. Your team's posts are shown only to managers of teams at the levels you open the post to, and only if those teams also play your level.
- Your team's co-managers see your name. Co-managers join only from an invite a manager shares, and RinkMatch approves each one.
- Managers on a game you work see a referee's name and certification level. Referees see the game's teams, rink, time and fee, but not the managers' contact details.
- Thread members see the messages in that thread.
- RinkMatch's administrator sees everything above plus your phone number, email, roster link and officials number, to verify accounts and handle reports.
- Anyone with a share link sees that post's public preview.
Who else handles it
RinkMatch runs on Google Firebase: Authentication, Firestore, Cloud Functions and Hosting. Google stores and processes this data on our behalf, on servers that may be outside your state or country. Google's handling is governed by the Firebase privacy documentation.
The rink and home-base addresses you type in are sent to the Google Maps Geocoding API to turn them into map coordinates. Notifications are delivered through Expo's push service, which passes them to Apple or Google for delivery to your phone. Emails are sent through Postmark.
Like any website, Google's servers keep standard logs of requests to RinkMatch, including IP addresses and browser type, for a short time. We use them only for security and fixing problems.
Nobody else receives your data. It is not sold, rented, or shared with advertisers, data brokers, hockey associations, or any other third party.
How long it is kept
Your account is kept until you delete it. Deleting it, from inside the app, removes your sign-in, your profile, your notification preferences, your push tokens, the emails we sent you, and any requests to join a team, immediately. Your name and email address are removed from feedback you sent. Your team's open posts are closed and its pending responses are withdrawn.
What outlives your account
Your team stays, with its games, posts and reliability record, because that history belongs to the team and not only to you. RinkMatch can hand the team to a new manager.
Messages you sent stay in their threads for the other members, shown under your team's name. A referee's name stays on the games they claimed. Reports, no-show flags and the administrator's action log are kept so past decisions can be checked, for as long as RinkMatch runs. Ask us and we will remove your name from any of these.
Closed message threads are currently kept. We'll update this policy when we set a time limit for them.
Your choices
You can request a copy of your data, ask for a correction, or ask us to delete it, by emailing contact@boardops.org. Depending on where you live you may have these rights under laws such as the CCPA or the GDPR; we honour them regardless of where you live.
To delete your account outright, open RinkMatch and tap Delete my account on the home screen. You'll be asked to cancel any upcoming games or drop any ref slots first, so the other team isn't left without notice. If you've already uninstalled the app, email us instead. See how to delete your account for the details.
Security
We use reasonable safeguards: data is encrypted in transit and at rest by Google, access is limited by role, and only the administrator can see contact details. No system is perfectly secure. If a breach affects your data, we'll tell you without unreasonable delay.
Children
RinkMatch is for adult team managers and registered referees. Referees under 18 can use it, with a parent's or guardian's agreement, and only ever join group game threads. RinkMatch is not directed at children under 13, and we do not knowingly collect their information. If you believe a child under 13 has created an account, email us and we will remove it.
Changes to this policy
If this policy changes in a way that meaningfully affects you, we'll tell you in the app or by email rather than quietly updating the date at the top of this page.
RinkMatch doesn't track you across other sites or apps, so it doesn't change anything in response to a browser's Do Not Track signal.
Contact
CMJ Consulting LLC, doing business as BoardOps — contact@boardops.org